SmartDraw vs. Microsoft Visio: Which one is better?


What is SmartDraw?

SmartDraw is a diagramming and visual communication software that allows users to create a wide range of diagrams, charts, and visual representations for various purposes.

It’s designed to make the process of creating professional-looking diagrams easy and efficient, even for users who might not have extensive design or technical skills.

Ease of Use:

  • Known for its user-friendly interface and extensive template library, making it relatively easy for beginners to create professional-looking diagrams quickly.

Templates and Libraries:

  • Known for its vast template collection and automated formatting, which can help users create polished diagrams more efficiently.


  • Integrates with various applications like Microsoft Office, Google Workspace, and more. It’s also known for its compatibility with Visio files.

Output Options:

  • SmartDraw allows users to export diagrams in various formats such as PDF, PNG, SVG, Microsoft Office formats, and more. This flexibility is useful for sharing diagrams with colleagues, clients, or stakeholders.

What is Microsoft Visio?

Microsoft Visio is a cloud-based diagramming tool and vector graphics application that allows users to create a wide range of diagrams, charts, and visual representations for various purposes. It’s part of the Microsoft Office suite of productivity tools and is designed to help users visualize and communicate complex information, processes, and ideas effectively.

Ease of Use:

  • While powerful, Visio can be somewhat more complex and might have a steeper learning curve for new users.

Templates and Libraries:

  • Provides a range of templates, and its libraries are often more focused on specific industries or technical fields


  • Being a Microsoft product, Visio integrates seamlessly with other Microsoft tools like Word, Excel, SharePoint, and Teams.

Export Options:

  • Visio allows users to export diagrams in various formats, including PDF, image formats, and more, making it easy to share diagrams with others.

Feature Comparison: SmartDraw vs. Microsoft Visio

Features SmartDrawMicrosoft Visio
Diagram Types:


Offers a wide range of diagram types including flowcharts, org charts, mind maps, floor plans, network diagrams, Gantt charts, timelines, infographics, and more.


Provides an extensive variety of diagram types, including flowcharts, org charts, network diagrams, software diagrams, electrical engineering diagrams, process diagrams, and more. It’s known for its specialized technical diagramming capabilities


Templates and Symbols:


Known for its extensive library of professionally designed templates and symbols for various industries and diagram types.


Offers a broad set of templates and symbols, particularly catering to technical and specialized diagram needs


User Interface and Ease of Use:


Known for its user-friendly drag-and-drop interface, making it relatively easy for beginners to create diagrams.


Offers a more complex interface that might require a learning curve, especially for those new to diagramming tools




Offers real-time collaboration features in its cloud version, allowing multiple users to work on diagrams simultaneously.Collaborative editing is available in the web-based version and allows for co-authoring within the Microsoft 365 environment.




Integrates with applications like Microsoft Office, Google Workspace, Dropbox, Box, and more. It can also import and export Visio files.


Seamlessly integrates with Microsoft Office applications and offers compatibility with other Microsoft tools.


Specialized Technical Diagrams:


Offers a broad spectrum of diagram types, including some technical options, but it’s generally more versatile across industries.


Specializes in technical and specialized diagrams like network diagrams, software architecture diagrams, engineering schematics, etc.


Platform Compatibility:


Available as a web-based application, Windows desktop software, and supports macOS as well.Primarily a Windows desktop application, though there’s also a web-based version and compatibility with certain Office 365 plans.




Offers subscription-based pricing models with various tiers depending on features and usage needs.


Available as part of Microsoft 365 subscriptions (certain plans) or as a standalone product. Pricing varies based on the subscription or licensing model.


Pricing Comparison: SmartDraw vs. Microsoft Visio

Here’s a general comparison based on the pricing structures at that time:

ToolPricing ModelKey PlansApproximate Pricing Range
SmartDrawSubscription-basedStandard, Business$9.95 – $34.95 per user per month
Business Team, EnterpriseCustom pricing for teams/enterprise
Microsoft VisioVarious options:Visio StandardOne-time purchase: $280+
One-time purchaseVisio ProfessionalOne-time purchase: $530+
Subscription-basedVisio Online Plan 1$5 – $15 per user per month
Visio Online Plan 2$15 – $25 per user per month
Included in Microsoft 365 plansVarious Microsoft 365 plansIncluded with specific plans


Please remember that pricing can vary based on factors such as plan features, the number of users, and any special promotions or discounts. It’s important to check the official websites for the most accurate and current pricing information for both SmartDraw and Microsoft Visio.

Which is better, SmartDraw vs. Microsoft Visio?

Determining whether SmartDraw or Microsoft Visio is better for you depends on your specific needs, preferences, and the context in which you’ll be using the software. Here are some considerations to help you decide:

Choose SmartDraw if:

  1. Ease of Use: SmartDraw is known for its user-friendly interface and extensive template library, making it great for beginners and those who want to create diagrams quickly.
  2. Versatility: If you need a wide variety of diagram types for different purposes and industries, SmartDraw offers a broader range.
  3. Collaboration: If real-time collaboration and cloud-based access are essential, SmartDraw’s cloud version might be more suitable for you.
  4. Integration: If you need integration with various applications beyond the Microsoft ecosystem, SmartDraw offers more flexibility in this regard.

Choose Microsoft Visio if:

  1. Specialized Diagrams: If you need to create technical and specialized diagrams like network diagrams, software architecture diagrams, and engineering schematics, Visio’s specialized capabilities might be more valuable.
  2. Integration with Microsoft Tools: If your work environment heavily relies on Microsoft Office tools and collaboration within Microsoft 365, Visio’s integration could simplify your workflow.
  3. Technical Depth: If your work is primarily focused on technical diagrams, Visio’s features and templates tailored to specific industries might be more suitable.
  4. Familiarity: If you are already familiar with Microsoft’s interface and are accustomed to using Microsoft Office applications, Visio’s interface might be more intuitive.

Ultimately, the “better” choice depends on your specific use case. Both SmartDraw and Microsoft Visio are powerful tools with unique strengths. Consider the types of diagrams you’ll be creating, your comfort with the interface, your collaboration needs, and whether you require specialized technical diagramming capabilities.